Receptionist cum Admin Assistant

🏫 School: Maris Stella High School (Secondary)

📍 Location: 20 Jalan Damai, Singapore 419612

💼 Employment Type: Full-Time (Contract)

📅 Contract Period: 1 January 2027 or date of Letter of Acceptance, whichever is later – 31 December 2027

🔄 Option Period: 1 January 2028 – 31 December 2028

🕒 Working Hours:

Monday to Thursday: 8:30 AM – 6:00 PM, inclusive of 1-hour lunch break

Friday: 9:00 AM – 6:00 PM, inclusive of 1-hour lunch break

No service on Saturdays, Sundays and gazetted public holidays

Deployment required for 2 weeks during June and December school holidays

🚀 Job Summary

We are seeking a friendly, responsible, and organized Receptionist cum Admin Assistant to support the administrative functions of Maris Stella High School. The successful candidate will manage reception duties, handle enquiries, provide administrative support, assist students and visitors, manage correspondence and lost-and-found items, and support school events and daily office operations.

🎯 Key Responsibilities

📞 Reception Duties

Handle incoming phone calls, maintain phone logs, and take messages.

Attend to students, parents, staff, and walk-in visitors at the reception counter.

Respond to enquiries and provide general information professionally.

Receive and attend to goods deliveries on behalf of school staff.

Provide basic assistance and care to unwell students.

Perform daily disinfection and wipe-down of the front reception counter.

Assist with photocopying, filing, and other basic administrative tasks.

📋 General Administrative Duties

Provide administrative support to school staff, events, and activities.

Attend to students arriving late or leaving school early.

Assist with dissemination of school circulars, parents' messages, and other information.

Manage and keep track of lost-and-found items.

Handle incoming and outgoing mails.

Perform data entry, filing, photocopying, and general office administration.

Maintain cleanliness and tidiness of the Reception and Sick Bay areas.

Manage and maintain stock of spare school uniforms.

Support other general administrative duties as required.

Perform other duties assigned based on the school's operational needs.

✅ Qualifications

🎓 Minimum GCE 'N' Level or equivalent.

🗣️ Good communication and interpersonal skills.

🤝 Positive team player with initiative.

😊 Good customer service skills.

👤 Mature, pleasant, polite, patient, caring, and positive disposition.

💻 Proficient in Microsoft Office applications.

🩹 Basic First Aid knowledge is an advantage.

🏫 Prior experience working in a school environment is an advantage.